It is challenging to manage your own crews, as well as subcontractors, with union and non-union resources, leading to a myriad of different pay rates. With Singletouch, compensation is no longer a challenge. Time entry is easy with the jobsite tools we provide: workers clock in and out in the field, electronically capturing their own hours and seamlessly routing the information back to the data control center.
Using Singletouch, you have complete visibility into what equipment is being used on what project, where it is deployed and at what cost. As a first step, data about your fleet is entered into our platform along with certifications, historical maintenance records, costs and operators. When loading that data, multiple pieces of equipment can be logically hooked together — a truck and a trailer, for instance — so they can be checked out as a single item. It’s then easy to manage equipment and control costs because like equipment is pooled together by category for standard costing and rate schedules are viewable by contract.
Workers in the field are best able to determine whether you have enough materials to complete the job or if you need to order more. Traditionally, however, the field has had to wait for accounting to issue a purchase order or select a supplier. With Singletouch, the field can generate purchase orders and have access to historical pricing, a list of preferred vendors and contracted prices. Purchase requisitions, purchase orders and sales invoices are just a few of the documents that can be generated with the click of a mouse. Comprehensive data enables contractors to control cost commitments by separating requisitions from purchase orders. Shipments can be tracked through the platform and vendors can be held accountable for both committed prices and delivery dates. Singletouch recognizes that large construction, service or maintenance projects can be complex, and so our platform allows you to easily manage procurement of services, rentals and subcontractors in one centralized database. Historical data and real-time up-to-date information gives contractors total control of all of the materials and services that make up the project.
Singletouch provides up-to-date information about inventory and pricing. Whether it’s on a site location or in a vehicle, Singletouch makes it easy for you to always know exactly what you have on hand and how to find it. Tracking inventory effectively requires sound warehouse management and, with Singletouch, you always have a real-time view of materials on hand and can eliminate shortages and excessive over-purchasing. Selling existing inventory is an easy way for you to maximize profits, and since contractors using Singletouch have complete visibility into and control over their inventory, the amount of materials on hand is reduced and inventory turn rates are improved.
Contractors operating on a fixed-bid system must keep detailed track of their costs to contain the price risk associated with this approach. Any costs incurred or committed over and above the estimate will come out of your pocket, not the customer’s. With time and materials contracts, customers are the ones who bear the price risk. In both cases, we restore control over costs and reduce cost risk. .
Reporting requirements differ depending on the structure of the job. In a fixed bid scenario, the contractor holds the price risk. Any costs over and above the estimate come out of the contractor’s pocket. In a variable bid, the customer has a time and materials budget and will want the job completed within those parameters.
With a fixed bid, the Chief Operating Officer will monitor the costs and the project performance in relation to the budget. In the past, a call from the COO inquiring about project completion and budget tracking incited panic. Pulling together relevant data was a time-consuming, spreadsheet-intensive exercise that involved a lot of guesswork and estimation.
When working with a time and materials budget, it is the customer who will want transparency and visibility into how the job is progressing and performance against the budget. Singletouch can easily generate standard and custom reports to answer those questions.
We give you real-time progress reports at the click of a mouse. This visibility gives you a distinct competitive advantage over competitors still scrambling to access this data from disparate systems. When the job is finished, project managers can examine the details of the project, assess where and why there were deviations from the budget and build a better estimate for the next job. Control over reporting gives you the tools you need to improve profitability.
Invoices generated by Singletouch are issued swiftly and they accurately itemize all labor, equipment, materials and services. There’s no waiting for weeks-old information, no double-checking tallies, no pulling together information from multiple sources. Billing is simple and easy.
All the information required to generate the final bill is up to date, accurate and centrally housed and can easily be routed to your accounting system to speed invoicing and payment. The sooner you issue the invoice, the sooner you get paid. Your billing and collections are expedited, keeping cash flowing and your business moving forward.
At the outset of your project, estimates are loaded into our platform, budget is determined and cost codes are allocated. This project definition provides the framework for your data. This level of project control is what makes the Singletouch platform so powerful. By building a comprehensive framework for your project, all the aspects of the job are integrated, and as data such as time tickets and field surveys is entered into that framework, project managers can easily manage workforce efficiency and productivity. As work is completed, materials ordered, equipment used or per diems paid out, the system is constantly updated. You can access cost information and percentage completion in real time, avoiding the delays that have traditionally hampered your productivity. The larger the job, the more expensive inefficient processes become. With Singletouch, it’s easy to have complete visibility into and control your projects, no matter their size.
Control of your data is the basis for the Singletouch platform. Accurate data is necessary to feed all of the other control centers. Singletouch assures the integrity of your data by capturing it electronically in the field, eliminating the paperwork bottlenecks and transcription errors that hamper your productivity and cripple your cash flow. We understand that data flows from the field into the office, not the other way around. Engineering drawings and information from vendors and your estimating system provide the framework for visibility into actual operations as they are happening. Actual users in the field populate your centralized database by entering data electronically into the system as transactions occur, accelerating data entry, minimizing transcription errors and eliminating redundancies.